Guidelines for Exhibitor Participation
This is the Application form and Guidelines for Exhibitors at Rainbow Festival 2008. If you plan to sell food of any kind, or are a non-profit organization, please note the addendums for Food Exhibitors and/or Non-Profit Exhibitors. Please read the following information carefully as there are some changes to the application process this year.

None of the following are to be sold, displayed, distributed or otherwise present at the event without the express written consent of the Rainbow Festival Executive Director: Bottled Water, Third Party Sponsorship, National Corporations/Franchises, amplified sound, generators, and personal lubricants.

Booth Space
Exhibitor spaces are rented out in 10 ft. x 10 ft. squares. . If desired, up to three booth locations can be combined (30 ft. x 10 ft. – see following note). No tent or structure may exceed 15 ft. in height or 30 ft. in length. Rainbow Festival only provides the space. You must provide your own tables, chairs and equipment. Optionally, we offer table and chairs for rent. You are permitted to use your own tent or booth structure in your space as long as it fits in the space that you have paid for. Canopies (open or enclosed) are available for rental, for an additional fee.

Business/Organization Description
On the application, please supply a brief description of your business and what you plan to sell at your location. For first time exhibitors, please include with your application a photograph of your booth and of the merchandise that you plan to sell. Photographs will be returned after the event only if you provide a self-addressed, stamped envelope.

Cancellations
You may cancel your exhibitor application at any time up until 5pm on Friday, August 15th, and expect a refund of all fees paid, minus a 20% processing fee, within four weeks following the event. CANCELLATIONS MADE AFTER 5PM ON Friday, AUGUST 15th WILL NOT BE REFUNDED. Additionally, EXHIBITOR "NO-SHOWS" ON THE WEEKEND OF THE EVENT WILL NOT BE REFUNDED. Any assigned spaces not checked-in and occupied by the Exhibitor by 9:30am on the day of the event will be subject to resale by Rainbow Festival. Providing there is adequate additional space, the original Exhibitor maybe reassigned, but under no circumstances will a refund be made.

Confirmation Packets
Confirmation packets will be mailed out by August 15th for applications received prior to the deadline. For applications received after the deadline, confirmation packets will be mailed as soon as possible after receipt.

Contract
Please read carefully the contract on the application and sign and date in the spaces provided.

Premium Location
A limited number of premium location spaces are available for an additional fee. They are available on a first-come, first-served basis only. Please see the site map for these locations. Before submitting your application for a Premium Space, you must receive approval from the Rainbow Festival Vendor Coordinator.

Deadlines
The application deadline is 5pm on Friday, August 15th. Applications will be accepted after the deadline however late applications have no guarantee of accommodation.

Deposit
A deposit will be required from all businesses that are participating in Rainbow Festival. The deposit will be $50 for all applications received by August 15th and $100 if received after August 15th. This deposit will be returned to you at the end of the event provided that you have complied with all of the exhibitor policies outlined in your confirmation packet.

Electrical
An electrical connection of up to 15 amps can be provided for an additional fee. The locations for which power can be supplied are limited and are available on a first-come first-served basis only. Please enclose a list of your electrical needs with your application. A regulation fire extinguisher must also be provided at booths with electricity. If the installation fails to comply with applicable fire and other codes, the exhibitor may be relocated or expelled from the event. Any exhibitor renting electrical connections is subject to relocation based upon logistics of providing services.

Event Schedule
Rainbow Festival Street Fair 2008 is a one-day event, held on Sunday August 31st from 10am – 6pm.

Insurance
All exhibitors must provide proof of insurance. It must be a Certificate of Insurance for General Liability, in the amount of $1,000,000 (one million dollars) naming Rainbow Festival and Court of the Great Northwest Imperial Empire, Incorporated as additional insured. Your existing insurance policy is usually sufficient. If you have any questions, please contact us.

Noise Level
As a courtesy to other exhibitors, amplified sound from your booth is prohibited.

Payment
Payment, including any applicable deposits or other fees, is to be made in full, by credit card (American Express, VISA or MasterCard ONLY - please fill out the credit card information requested on the application), check or money order (made out to RAINBOW FESTIVAL) only. Do not send cash. Partial payments will not be accepted. No receipts will be issued, as your canceled check, money order or credit card statement is your receipt. All checks must clear the bank upon first presentation or you may be barred from participation on the day of the event, without prejudice to any other rights or remedies available to Court of the Great Northwest Imperial Empire Incorporated. No personal or business checks will be accepted after August 25th. Only credit card payments, cashier’s checks or money orders will be accepted after August 25th. Full payment and all required paperwork must accompany your application for it to be considered complete. Incomplete applications will be returned to sender, hindering your eligibility for available spaces. Post-dated checks are not accepted. For credit card users only: you may fax your completed application to 916-448-2000. Be sure to fax a white paper copy of the application as well as a photo copy of the front and back of the credit card and government-issued I.D. of the cardholder. Rainbow Festival is not responsible for non-delivery by the Post Office or non-receipt by fax.

Placement
Exhibitor spaces are available on a first-come, first-served basis. Rainbow Festival reserves the sole right to place vendors in any location that Rainbow Festival deems appropriate. If you need special placement because of ADA accommodation requirements, please contact the Rainbow Festival Vendor Coordinator before submitting your application.

Product Exclusivity
Product exclusivity is granted only to those companies that pay an exclusivity fee established by Rainbow Festival organizers. Please call the Rainbow Festival Executive Director for details. Rainbow Festival reserves the sole right to determine who will be granted exclusivity and also to determine the number of businesses who vend similar products and/or services at the event. If you wish to sell/distribute Personal Lubricants please contact the Rainbow Festival Director.

Rates
The rate schedule is on the application form. Please select the rate that best matches the description of your business.

Trademarks
Court of the Great Northwest Imperial Empire Incorporated, FACES Incorporated, and Myron A. Sidie reserve the exclusive right to the use of its logos, name, marks, symbols and other intellectual property. Any use of these without express written permission is a violation of the agreement with Court of the Great Northwest Imperial Empire Incorporated, and will result in expulsion from the event.